Executive Assistant to the Director

• Manage the Director’s calendar, appointments, meetings, calls, and daily schedule • Prioritise and coordinate the Director’s professional and personal commitments • Act as the primary point of contact between the Director and clients, business associates, vendors, advisors, and other stakeholders • Screen, prioritise, and coordinate incoming calls, messages, emails, and requests • Prepare meeting agendas, briefing notes, presentations, documents, and correspondence as required • Maintain accurate records of meetings, discussions, commitments, and follow-up actions • Ensure that important tasks and commitments are followed up on and completed within the required timelines • Coordinate with internal teams and external parties on behalf of the Director • Organise domestic and international travel, including flights, hotels, transportation, itineraries, appointments, and related arrangements • Coordinate private meetings, client appointments, dinners, events, exhibitions, viewings, and other engagements • Assist the Director in managing confidential business information, documents, financial records, contracts, and correspondence • Maintain an organised filing and documentation system, both physical and digital • Assist with research and preparation of information required for business decisions, meetings, acquisitions, and client interactions • Coordinate with accountants, lawyers, consultants, banks, vendors, and other professional advisors when required • Assist in monitoring invoices, payments, expenses, reimbursements, and other administrative matters relating to the Director • Handle sensitive and confidential matters with absolute discretion • Support the Director with personal administrative requirements and appointments when required • Anticipate the Director’s requirements and proactively address matters before they become urgent • Ensure the Director is adequately briefed and prepared for meetings, travel, appointments, and important engagements • Take on additional responsibilities and special projects as required by the Director

We are looking for someone who is: • Extremely discreet and trustworthy • Proactive rather than reactive • Calm under pressure • Exceptionally organised • Resourceful and solution-oriented • Polished and well-presented • Comfortable handling confidential and sensitive information • Able to anticipate requirements rather than simply wait for instructions • Mature enough to exercise judgement and know when matters require escalation • Flexible and willing to take ownership of responsibilities • Comfortable working closely with the Director in a high-trust environment What We Value This is not a conventional administrative role. The ideal candidate should become an extension of the Director — someone who understands priorities, remembers details, manages relationships, anticipates requirements, and ensures that nothing important falls through the cracks.