Executive Assistant

1. Administrative & Executive Support: o Manage the Director’s schedule, including meetings, appointments, and travel arrangements. o Prepare and review reports, presentations, and correspondence for the Director. o Act as a point of contact between Director and internal/external stakeholders. 2. Strategic Planning & Coordination: o Assist in business strategy development and execution as per the Director’s directions. o Coordinate with different departments to ensure smooth workflow and timely decision-making. o Track and follow up on key action points from meetings and ensure timely completion. 3. Confidentiality & Documentation Management: o Handle sensitive business information with utmost confidentiality. o Maintain proper documentation and records for reference and compliance. o Ensure efficient filing and retrieval of documents related to the Director’s office. 4. Communication & Relationship Management: o Serve as the communication bridge between the Director and stakeholders. o Draft and review official communications, emails, and announcements. o Build and maintain professional relationships with clients, vendors, and partners. 5. Project Management & Special Assignments: o Assist in planning and execution of special projects as assigned by the Director. o Conduct market research, data analysis, and prepare reports to support business decisions. o Work on process improvements and efficiency enhancement initiatives. 6. Compliance & Safety Adherence: o Assist in the implementation of company safety compliance and standards o Ensure all meetings and decisions are aligned with legal and regulatory compliance. o To assessed Environment aspect impact register. o To Assessed Hazard Identification and risk assessment register. o To reporting unsafe condition / unsafe act. o To implement Environment, Health and Safety effectiveness.

Authority:  Manage the Director’s calendar and prioritize appointments.  Represent the Director in meetings when required.  Take necessary actions for ensuring workflow efficiency and project completion. Education: Bachelor’s degree or equivalent experience preferred. Required Skill Set:  Proven experience as an Executive Assistant or in a similar administrative role.  Exceptional written and verbal communication skills.  Proficiency in Microsoft Teams, Excel, and MS Office tools.  Strong organizational and time management skills.  Ability to handle sensitive information with discretion and maintain confidentiality.  Detail-oriented with strong problem-solving abilities