Secretary to Managing Director / Chairman

Job Title:

Secretary to Managing Director / Chairman

Department:

Administration & Coordination

Detailed Work Profile:

• Serve as the primary point of contact for company clients, distributors, the senior sales team, vendors, and business associates on behalf of the Chairman/Managing Director.
• Act as a pivotal communication link between the Chairman and various internal departments, ensuring seamless information flow and timely updates.
• Proactively coordinate order manufacturing to dispatch and delivery to distributors as needed.
• Manage the calendars of the Managing Director/Chairman, coordinating all appointments and meetings with efficiency and discretion.
• Organize and facilitate Zoom meetings, in-person meetings, and presentations, showcasing exceptional organizational skills.
• Possess basic computer operating skills essential for tasks such as email management, document preparation, and presentation creation.
• Demonstrate strong communication skills, both written and verbal, in English.
• Exhibit flexibility in working hours, including the readiness to travel within and outside Mumbai as required.
• Utilize exceptional interpersonal skills to manage and follow up with senior management, ensuring task completion and updates.
• Efficiently draft, read, and manage emails, alongside managing the Chairman's itinerary with attention to detail.
• Show a strong desire to grow with the organization, taking ownership of tasks and displaying a proactive approach to learning and development.
• Be flexible to work from both office and home environments, adapting to the needs of the role with ease.
• Embrace a challenging position, taking initiative, working with ownership, and demonstrating patience in follow-up and achieving results.
• Be prepared to travel to different business locations in Gujarat, Maharashtra, and Madhya Pradesh as needed.
• Be open to performing tasks like fetching coffee, managing the Chairman’s personal purchases and subscriptions, and handling the petty cash account for his expenditures.

Contract Duration:

1 year

Location of Posting:

Andheri West, Mumbai

Experience Required:

2-3 years in a similar position

Number of Vacancies:

1

Fresher Considered:

No

Education Profile Specifications:

• Graduation: Any Graduation

Personal Attributes:

• Unmarried preferred
• Age between 24-28 years
• Non-Marathi preferred

Communication Skills:

• Proficient in English and Hindi
• Good at people skills and managing people
• Mindful communicator
• Practical, pragmatic, and quick thinker
• Ability to troubleshoot problems

Languages Known:

• English
• Hindi
• Marathi (added benefit)

Key Competencies (Knowledge, Skills, Attitude & Behavior):

• Skilled in MS Word, MS Excel, and PowerPoint
• Capable of setting up conference video calls
• Tech-savvy
• Self-driven and proactive
• Ambitious and hungry to grow
• Patient and well-maintained physically
• Flexible with timing
• Committed, responsible, and accountable
• Efficient multi-tasker and taskmaster