Procurement Admin

Job Title: Procurement Admin
Department: Procurement Department
Line Manager: Procurement Manager / F&B Procurement Manager

The Procurement Admin is responsible for managing all aspects of transportation for inbound and outbound orders/loads. This role involves close communication with logistics, warehouse teams, and storekeepers to ensure smooth operations and timely delivery of materials.

• Adhere to client contractual QHSE obligations and PSGS’s QHSE policies and procedures.
• Ensure compliance with ISO Management Documentation System and standards for ISO 9001, ISO 14001, ISO 22000, & ISO 45000.
• Collaborate with logistics, warehouse, and project teams to arrange inbound and outbound shipments.
• Track and trace trucks, and report any delays or issues to the appropriate departments.
• Book delivery appointments in line with material requirements and ensure paperwork accuracy.
• Provide carriers with all necessary documentation to comply with local law.
• Coordinate loading and unloading of inbound and outbound products with the warehouse team.
• Organize, sort, and file records in an accurate and neat manner, including material requests and good receipt notes.
• Report mismatched dispatch summaries and items.
• Review delivery schedules to ensure timely delivery of materials and products.
• Provide updates on delivery status and maintain records of goods ordered and received.
• Maintain procurement tracking management system and update records in the warehouse management system as per company standards.
• Perform other related tasks as required.

• Minimum Bachelor’s Degree in Business or a related field.
• At least 2 years of experience in a similar capacity.
• Fluent in English (Arabic is an added value).
• Good knowledge of computer systems and procurement software packages.

• Standard physical requirements related to office-based work, including the ability to sit for extended periods, use computers, and handle administrative tasks.