Logistics Manager – Export

Job description

What you will do

• 2. Key Responsibilities
• A. Export Shipment Planning
• •    Plan export shipments based on customer delivery schedules and production readiness.
• •    Coordinate with Production, Planning, Sales, Purchase, Stores for shipment readiness.
• •    Prepare shipment schedules and monitor dispatch timelines.
• •    Coordinate with freight forwarders, shipping lines, transporters and CHA/customs brokers.
• B. Export Documentation
• •    Ensure accurate preparation and timely submission of export documents.
• o    Preparation of Commercial Invoice
• o    Packing List
• o    Shipping Bill
• o    Bill of Lading / Airway Bill
• o    Certificate of Origin
• o    Insurance documents, where applicable
• o    Export declarations and other customer-specific documents
• •    Ensure documents are aligned with LC, Purchase Order, Incoterms and customer requirements.
• •    Coordinate with Accounts/Finance for banking and export-related documentation.
• C. Customs & Regulatory Compliance
• •    Coordinate with CHA and customs authorities for smooth clearance of export shipments.
• •    Ensure compliance with applicable DGFT, Customs, GST and other export regulations.
• •    Monitor Shipping Bill filing, examination, clearance and Let Export Order.
• •    Ensure proper handling of export incentives, refunds and related documentation wherever applicable.
• •    Maintain records required for audits and statutory compliance.
• D. Freight & Transport Management
• •    Negotiate freight rates with shipping lines, freight forwarders and transporters.
• •    Obtain and compare freight quotations.
• •    Control logistics costs and identify opportunities for cost reduction.
• •    Container booking, vehicle placement and container movement.
• •    Coordinate empty container pickup, stuffing and movement to port/CFS.
• •    Track vessel schedules, transshipment and estimated arrival dates.
• E. Shipment Tracking
• •    Monitor every export shipment from dispatch until delivery.
• •    Maintain shipment tracking reports.
• •    Provide regular shipment status to Sales, Management and customers.
• •    Immediately escalate delays, vessel rollovers, documentation issues or customs problems.
• •    Coordinate with overseas agents/customers regarding shipment status and delivery.
• F. Coordination with Internal Departments
• •    Coordinate closely with:
• o    Export Sales
• o    Production
• o    Planning
• o    Stores
• o    Quality
• o    Accounts & Finance
• o    Purchase
• o    Customer Service
• •    Ensure products are ready, packed and dispatched as per customer requirements.
• •    Verify quantity, packing, labelling and documentation before shipment.
• G. Vendor & Service Provider Management
• •    Manage relationships with:
• o    Freight Forwarders
• o    CHA
• o    Shipping Lines
• o    Transporters
• o    CFS/ICD
• o    Customs brokers
• o    Insurance providers
• •    Evaluate vendor performance on cost, service, transit time and responsiveness.
• •    Develop alternative logistics partners to avoid dependency on a single vendor.
• H. Cost Control & MIS
• •    Prepare monthly logistics cost reports.
• •    Monitor freight, transportation, CHA, port, CFS and other shipment-related expenses.
• •    Analyse freight cost against budget and previous shipments.
• •    Prepare management MIS covering:
• o    Export shipments
• o    Shipment value
• o    Freight cost
• o    On-time dispatch
• o    Transit time
• o    Delayed shipments
• o    Logistics cost per shipment
• o    Vendor performance
•  
• 3. Key Result Areas (KRAs)
• KRA    Key Performance Indicator
• On-Time Shipment    % shipments dispatched within committed schedule
• Export Documentation    Accuracy and timely completion of documents
• Freight Cost    Actual freight vs approved/budgeted cost
• Customs Clearance    Timely and error-free clearance
• Shipment Tracking    100% shipment status visibility
• Delivery Performance    On-time delivery to customer
• Logistics Cost Control    Reduction/optimization of logistics expenses
• Vendor Management    Freight forwarder/CHA/transport performance
• Compliance    Zero major export/customs compliance issues
• Customer Service    Timely response to shipment-related queries
•  

Job details

How to apply

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