Accountant cum Office Manager

Job Title: Accountant cum Office Manager

Job Responsibilities:

Accounting Responsibilities:

1. Record and Classify Financial Transactions:

   • Accurately record daily financial transactions, including receipts, payments, invoices, and vouchers into the accounting system.
   • Classify and code transactions according to company policies and relevant accounting standards.

2. Accounts Payable and Receivable Management:

   • Handle accounts payable processes, verifying invoices, matching them with purchase orders and receiving reports, and scheduling payments to ensure timely settlement while maintaining good relationships with suppliers.
   • Issue invoices, monitor collections, and follow up on overdue payments for accounts receivable to optimize cash flow.

3. Assist in Financial Statement Preparation:

   • Provide necessary data and support in the preparation of monthly, quarterly, and annual financial statements.
   • Gather and organize financial information, calculate basic financial ratios, and help ensure the integrity and accuracy of the financial reporting process.

4. Expense Reporting and Control:

   • Review and process employee expense reports, ensuring compliance with company policies and proper documentation.
   • Analyze expense trends and provide reports to management to help control costs and identify areas for potential savings.

5. Tax Compliance Support:

   • Gather and organize relevant financial data for tax filings.
   • Assist in preparing tax returns and ensure timely and accurate submission of tax-related information.
   • Stay updated on local tax regulations and changes that may affect the company’s tax obligations.

6. Maintain Accounting Files and Records:

   • Organize and maintain accounting files and records in an easily accessible manner.
   • Ensure proper storage and archiving of financial documents, both physical and electronic, in line with the company’s record retention policies.

Administrative Support:

1. Office Files and Records:

   • Organize and maintain office files and records, both electronic and paper-based.

2. Meeting Coordination:

   • Coordinate and facilitate internal and external meetings, including preparing agendas and minutes.

3. Office Supplies Management:

   • Monitor office supplies and place orders to maintain adequate inventory levels.

4. Expense Reports and Invoices:

   • Assist in the preparation and processing of employee expense reports and invoices.

5. Project and Deadline Management:

   • Manage and track key administrative projects and deadlines.

Office Management:

1. Day-to-Day Operations:

   • Oversee daily office operations to ensure a productive work environment.

2. Point of Contact:

   • Act as the point of contact for office-related issues and coordinate with facilities management.

3. Policy Implementation:

   • Implement and maintain office policies and procedures to improve efficiency.

4. Onboarding and Training:

   • Support onboarding and training of new staff as needed.

Human Resources Support:

1. Onboarding and Payroll:

   • Assist in onboarding new staff members and payroll calculation.

2. Compliance:

   • Set up and fulfill social insurance and other compliance documents regularly.

Policy and Procedure Implementation:

1. Compliance:
   • Ensure compliance with organizational policies and procedures.
2. Regulation Enforcement:
   • Communicate and enforce relevant regulations to staff.

Requirements:

1. Education:

   • Degree in accounting, finance, or a related field preferred.

2. Knowledge:

   • Strong understanding of accounting principles and practices.

3. Skills:

   • Proficiency in using accounting software and Microsoft Excel for data entry, analysis, and reporting.
   • Good numerical and analytical skills, attention to detail, and accuracy.
   • Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
   • Familiarity with Cargowise is a plus.

4. Experience:

   • Over 3 years of practical accounting experience.
   • Experience in freight forwarding or international logistics is preferred.
   • Experience in payroll is a plus.

5. Language Skills:

   • Fluent in the local language and English.
   • Strong written and verbal communication skills in both languages are necessary.

6. Personal Attributes:

   • A high level of integrity and ethical standards for handling financial information.
   • Ability to work independently and as part of a team.
   • Willingness to learn and adapt to new accounting regulations and company procedures.
   • Strong problem-solving skills to address routine accounting issues and discrepancies.