Personal Assistant to CEO

Job Title: Personal Assistant to CEO
Location: [Insert Location]
Experience: 4–6 years
Employment Type: Full-time
Industry: [Insert Industry – e.g., Nonprofit, Technology, Government Services]

We are looking for a proactive and detail-oriented Personal Assistant (PA) to support the CEO and oversee the smooth functioning of executive operations. The ideal candidate will play a vital role in enhancing the CEO’s efficiency through calendar management, communication coordination, logistics handling, and overall administrative support. This is a dynamic opportunity for individuals who thrive in fast-paced, mission-driven environments.

• Manage the CEO’s calendar, appointments, and travel arrangements

• Prepare communication, documents, and reports as required

• Track key projects, deadlines, and ensure timely follow-ups

• Coordinate with internal teams to gather inputs and updates

• Schedule meetings and events; prepare briefs, agendas, and presentations

• Take minutes, monitor follow-ups, and ensure closure of action items

• Draft professional communication, including emails, memos, and notes

• Oversee office supplies, vendors, and facility requirements

• Handle travel logistics and assist with internal/external event coordination

• Supervise administrative staff and ensure policy compliance

• Liaise with board members, partners, and other external stakeholders

• Act as the CEO’s representative and manage communications with discretion

• Bachelor’s degree in any discipline

• 4–6 years of experience in executive or administrative support

• Excellent organizational and time-management skills

• Strong communication and interpersonal abilities

• Proficient in Microsoft Office Suite and/or Google Workspace

• Trustworthy, with the ability to handle confidential information

• Comfortable working in a high-energy, evolving environment

• A high-impact role supporting leadership in a mission-focused setting

• Collaborative work culture with opportunities for personal and professional growth

• Exposure to a global network and cross-sector stakeholders

• Competitive compensation and a values-driven work environment